Accounts Payable Clerk

Accounts Payable Clerk

Job Summary & Qualifications:

Summary

Accounts Payable Clerk Job Responsibilities:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances. Maintains accounting ledgers by verifying and posting account transactions.

Supervision Received And Exercised

The Accounts Payable Clerk works under the supervision of the CFO.

Description Of Duties

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by archiving and filing documents.
Disburses petty cash by recording entry and verifying documentation.
Protects the organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Required Knowledge, Skills, Abilities And Other Characteristics

Knowledge Of:

General ledger entry and maintenance.
Data entry accounting principles
Knowledge of trade credit terms.
Awareness of cash conversion cycle.
Advanced Excel ability.
Ability To:

Meticulous attention to detail and accuracy.
Strong organizational and planning skills.
Information collection and management skills.
Problem identification and resolution skills.
Written and verbal communication skills.
PC proficiency
General math skills
Working Conditions

Primarily in an office environment. Will be expected to travel as needed. Periodic weekend or evening work is expected. Constant use of hands and arms to input data into the computer and use adding machines. Must be able to move boxes of files from one location to another and must be able to squat and stoop to retrieve low files. Must be able to meet routine office physical demands including climbing stairs, carrying up to 20-pound objects and possessing the dexterity and vision to operate office computers and equipment. Must be able to sit long periods of time. Must be able to converse directly and by phone. Must be able to concentrate for long periods of time.

Experience & Training:

High school diploma, GED, or equivalent required.
Bachelor’s degree in accounting, finance, or related field a plus
Previous accounts payable experience preferred.
Special Requirements:

Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; detail oriented; able to interface easily with staff, other senior management personnel and funding source contacts.
Must possess a valid driver’s license.
ITAV prefers that your cover letter, resume, and transcripts (may be unofficial) are emailed to the address listed below; however, you may also mail or fax the documents.

It Takes A Village Family of Schools

806 N. Peoria, 5th Floor

Chicago, IL 60642

(312) 868-0588 phone

(800) 545-6579 fax

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:

Monday to Friday
Education:

High school or equivalent (Preferred)
Work Location: One location